Privacy Policy

Last updated: July 24, 2026

1. Just reading the site

There are no cookies, no analytics, no advertising and no tracking of any kind on this site. Reading it needs no account, and nothing about your visit is recorded by us.

Each page runs one small script that asks our signup service, hosted at Google, for the current game details, so the next game can be shown at the top of the page. That request carries nothing about you beyond what any web request carries (such as your network address, which Google sees exactly as it would if you opened the sign up list yourself). We never see it, and nothing is stored in your browser beyond short-lived copies of the schedule and the kickoff forecast.

If you pick a language from the Translate menu, the wording on the page gets translated. Newer desktop browsers do that on your own device and nothing is sent anywhere at all. Every other browser asks the same signup service above to do it, which passes the words to Google Translate. The only thing sent is this website's own public wording, never anything you typed and nothing that identifies you. Your choice of language is remembered in your browser until you close the tab, and is not sent to us.

The sign up page and the schedule page ask how many people are coming, so the count can be shown. They do not ask for the names unless you are signed in.

2. What we collect when you sign up

Only what the form asks for:

• Your first and last name
• Your email address
• That you confirmed you are 18 or over
• That you ticked the box accepting the terms, and when
• Which game you signed up for, and the date and time you did it
• Whether you were expected at that game, and whether you turned up. This is kept privately by the organiser, is never shown on the site, and is only used to work out how many people a game really needs
• Which of the two teams you were put on. Once the sides go out, shortly before kickoff, your team is shown beside your name on the list of who is coming - which only signed-in players can read, exactly like the names themselves. A team says nothing about the level you picked for yourself; both sides are a mix on purpose

We do not ask for your phone number, your address, your date of birth or anything else, and we do not want them.

After you sign up, the page also remembers on your own device that you did - a game code and a time, nothing else - for up to a week, so coming back shows a reminder to click the confirmation link instead of an empty form. It never leaves your browser, and the note's Got it button deletes it.

2b. If you make an account

An account is optional. It exists so you can see the games you are down for and take yourself off a list without hunting for an old email.

There is no password. You type your email address, we email you a six-digit code, and typing it back proves the address is yours. We never store a password, so there is no password of yours to leak, and nothing to reset.

Having an account adds one row with your email address, your first name, your last name if you gave one, the level you picked for yourself, when the account was made, when you last signed in and when you last changed any of it. Your browser also keeps a long random string that says you are signed in; it lasts about two months, it is not a cookie, it is not sent to anybody but us, and Sign out everywhere on the account page makes it stop working immediately on every device. If you help run the games, that string lasts a day instead of two months.

About the level. Beginner, intermediate or advanced, chosen by you and changeable by you at any time on the account page. Nobody checks it and nobody is graded on it. It is used for exactly one thing: an hour before kickoff the confirmed players are split into two teams, and the levels are what make the two sides an even match. It is never shown to other players - not on the website, not in the email that tells you which shirt to bring, and not on the team sheet the organiser gets, which lists names only. If you never pick one you are counted as intermediate, and nothing else about the site changes.

Login codes are sent by email and last about fifteen minutes. You can delete your account yourself from the account page and it goes, along with everything attached to it.

3. Who can see what

Your first and last name appear on the list of who is coming, and reading that list takes an account. Anybody signed in can see it, whether or not they have signed up for that game themselves. Nobody else can: not a search engine, not somebody with the link, not somebody who has never signed in.

The headcount is public - how many are coming, how many more are needed, whether the game is full. Those are facts about a game rather than about a person, and everybody needs them to decide whether to come.

Your email address and your age confirmation are never shown to anybody, signed in or not. They stay in a private spreadsheet.

4. Where it is kept

In a Google Sheet owned by the group, with a Google Apps Script that sends the emails listed in section 8. Google processes and stores that data under their own terms as our provider. Nobody else has access to it.

The website itself is hosted by Cloudflare. Like every web host, their servers handle the ordinary technical information any web request contains, such as your IP address and browser type, in order to deliver the page. All of that happens at the hosting level. The one thing we can see is a plain count of how many pages were served, which names nobody and which we do not act on. No tracker, no cookie and no advertising script is added to these pages by us or by anyone else.

5. Under 18

This game is 18 and over. The signup form asks you to confirm that, and we do not knowingly collect anything at all from anybody under 18. There are no guardian fields on the form and no minors' details in the spreadsheet.

If you believe a person under 18 has given us their details anyway, email eriepickupsoccer@proton.me and we will delete the row without asking why and without needing to be persuaded.

6. Getting yourself removed

Every confirmation email contains a cancel link that is unique to you. Clicking it takes you off the list immediately.

To delete your account and everything attached to it, sign in and use Delete your account at the bottom of your account page. It is not a request that goes into a queue: the rows are removed there and then - the account, your level, every game you ever signed up for, and the record of whether you turned up. It cannot be undone and we cannot get it back for you afterwards. No email is sent when it happens, because by then there is no address here to send one to.

If you would rather not do it yourself, email eriepickupsoccer@proton.me and we will do it for you, without asking why.

One thing survives deletion, for a day. We keep a scrambled one-way mark of the address - not the address, and nothing that can be turned back into it - so the same one cannot make and delete an account over and over. Every new account costs a login email out of the hundred we can send in a day, and a loop of them would use up the lot and stop us telling anybody their game was called off. The mark deletes itself after 24 hours. If you deleted by mistake and want back in sooner, email us.

6b. Emails, and stopping them

There are two kinds. One announcement goes out when a game is posted, to people with an account who have not turned it off. Everything else is because of something you did: you signed up, so you get a confirmation, a reminder, the side you are playing on, and a message if the game is called off.

The switch on your account page turns the announcements off, and every announcement carries a one-click Stop these emails link that needs no signing in. Neither of those stops the emails about a game you have already signed up for, because those are the ones that stop you driving to an empty field. To stop absolutely everything, cancel your place or delete your account.

7. How long it is kept

Signups for past games are moved out of the working sheet, and old records are deleted after about six months. Nothing is kept because it might be useful one day.

8. What we never do, and every email we send

Your details are never sold, never rented, never traded and never handed to anybody for marketing. Nothing is ever sent to you about anything but this group's games.

One email goes to a list, and only one: the announcement when a game is posted. It goes to people with an account who have not turned it off, it carries a Stop these emails link that needs no signing in, and there is a switch for it on your account page. That is the only email the switch touches.

Everything else is an answer to something you did, and there are ten of them: the six-digit code when you sign in, the link to confirm a signup, the confirmation that you are on the list, the reminder a few hours before with a one-click way to drop out, the shirt colour when the sides are picked, the notice if the game is called off, the notice when you take yourself off, and three about a waiting list - your place in it, a spot opening, and the game going away. Those keep coming whatever the switch says, because they are how you find out not to drive to an empty field.

9. Links to other places

This site links out to Facebook, Google Maps and an email address. Those are other companies' services with their own privacy practices. Nothing loads from them until you choose to click.

10. Changes to this policy

If this changes, this page gets updated and the date at the top changes with it.

11. Contact

Any question about your data goes to eriepickupsoccer@proton.me.